Mat-Su Tennis Association
Board Meeting 
February 17, 2016

Minutes

Meeting was called to order at 4:30 p.m.

I.	Roll Call
Susan Brunner 		Traci Sanders 		
Susan Skvorc 	 	Christie Wyzykowski

II.	Approval of January Minutes. 
Sue asked about the survey comment in the last section of the minutes.  After some discussion is was agreed that a better word for survey would be announcement.  It will be stating that we have a board opening and asking membership if any are interested in serving. Sue moved to accept the minutes as written with clarification of that sentence.  Susan seconded and unanimously approved.

III.	Approval of Agenda
 Susan moved, Traci second to approve the agenda.  Unanimously approved.

IV.	Treasurer report  
        Traci reported a balance of $1543.38
Susan requested a check for $165.00 to Eagle Risk Management that was voted on and approved last meeting but was not written.   Money was received from paypal for smash camp and a new membership.  That money will be combined with what Sharlene collects for smash camp and all deposited at that time.

V.	Old Business 
 A.	Solicitation of Funding/Promotional Portfolio Update 
We will continue to work on our prospective parts and have it completed for the March meeting and saved in drop box.  We will all review and discuss during the March meeting and have the portfolio available at the annual meeting/spring kick-off for members to look at.

 B.	Drop Box organization update
We will look at again next meeting.Christie and Traci will try to work on this before next meeting.

       C.   Smash Camp
1.  Update on February attendance – Expecting 21 kids in all three groups.
2.  Staffing – February is taken care of March will be looked at.
3.  Media – Sue sent some items out and will take care of the same for March.
4.  Promoting March event –  The information is in the schools.  Sue will have it listed in the Frontiersman again before the March date.
VI.	New Business
A. Amendment of Bylaws
 1.	Our bylaws need to be updated to create a term length and a rotating expiration schedule 	for each board position.   A discussion followed regarding the board terms and the process for 	amending the bylaws.  It was decided that board members will serve a 3 year term and the t	erms will expire in rotating years as follows: The secretary and vice-president positions will 	come up for renewal at the annual meeting in 2016 and the President and Treasurer positions 	will be renewed in 2017.  The following year all positions will remain the same.  
▪	Susan motioned that we create an amendment to the bylaws that states the Board Members will serve a term of 3 years with positions expiring on rotating terms. The Secretary and Vice-president will expire in the same year and the Treasurer and President will expire the following year.  The membership will be notified by e-mail one-month prior to the annual meeting of the positions coming up for renewal.  Anyone wishing to serve in these positions will be voted on at the Annual Meeting.  The members in good standing and present at the meeting will vote.  The candidate must receive 2/3 of the votes in order to win the position. Tracy seconded and this was unanimously approved.

	B. Date for Spring Kickoff Meeting
	The date for the spring kick-off meeting is tentatively planned for April 8 pending the 	availability of the Jack White building.

 A.1.a)	Good of the Order – 
	A.  A note was received from Alegra Butler at Colony Middle School with information regarding Aaron's demo day for her P.E. Classes.  She said it was great.  Each student had a racquet an Aaron was able to keep them all engaged.  175 students participated.  
	B.  Sue will ask the Reddington P.E. Teachers if they would be interested in having Aaron to a demo at their school.
	C.  Aaron is hoping to have Smash Camp in Palmer on Fridays for the summer.  We can try to partner with him to get our members involved.  We will talk to Aaron about how to make that happen.  Maybe we can offer a play day or tournament in the summer to include his smash camp kids and members.
D.  We can talk to Aaron about having adult lessons Friday evenings after Smash Camp in the summer.

Action Item:  1 month prior to the annual meeting, we need to send a notice to membership  letting them know of the change being made to the bylaws.  Also, let them know the secretary and vice-president positions are up for election.  Anyone who would want to serve in one of these positions should let a current board members know.  Membership will be voting on the new board positions and the changes to the bylaws at the annual meeting.  - Christie

Action Item:  Make sure the Jack White Building will be available April 8th for the 	annual meeting.  Susan
Action Item:  Add the board member term dates to the annual calendar – Susan

Next meeting will be March 23, 4:30 p.m. At Sue's

Meeting adjourned 6:15 p.m.

Respectfully Submitted,

Christie Wyzykowski
Acting Secretary